Best Billing Software for Therapists 2024

The details of starting your own therapy practice can become overwhelming quickly, especially regarding complicated billing and insurance claims. 

Implementing the right therapist billing software can make a world of difference by reducing mistakes, improving organization, and boosting income. 

Saving time on mundane management tasks allows more bandwidth for growth-driven initiatives that improve patient experience. 

In this article, we’ll explore why therapist billing software is an essential tool for the success of your practice. 

We’ll cover the best software options for 2024. Then, we’ll give you practical tips on choosing the perfect software for your needs. 

Are you ready to find billing software that makes managing payments easier? Let’s get started. 

RELATED ARTICLE: The Best Billing Tools for Your Therapy Practice 

The Need for Specialized Billing Software in Therapy Practices 

If you’re starting your own therapy practice, you know there are multiple facets to manage. One of the most central to your income is billing and insurance claims. 

Specialized therapist billing software simplifies the billing process and automates many tedious tasks associated with submitting claims. Let’s discuss why billing software is so important to your therapy practice. 

Challenges Therapists Face with Billing and Insurance 

Billing doesn’t stop with patient invoicing. It also includes working within insurance company parameters to submit claims correctly. 

You need to know all the correct codes for different types of therapy sessions. If you make mistakes in coding, your claim will be denied immediately, and you will have to correct it and resubmit, which adds time to your billing cycle. 

Tracking payments can also present a challenge. In cases where patients have a copay and insurance covers the remainder, each portion must be accurately billed and accounted for to ensure payment in full. 

Above all, you need to ensure the privacy and security of all patient data throughout the billing process. 

RELATED ARTICLE: How to Grow a Private Therapy Practice 

How Specialized Billing Software Helps 

Billing software tailored to therapists can help you overcome these challenges and streamline your billing. Here’s how: 

Correct Insurance Codes 

Therapist billing software includes all the correct codes for different types of therapy. Proper coding leads to fewer mistakes when submitting insurance claims and less time spent correcting and resubmitting them. 

Payment Tracking 

Billing software tracks all payments, showing who paid, the amount, and any remainder. It will also account for patient copays and insurance reimbursement. 

RELATED ARTICLE: How to Accept HSA Payments In Private Practice 

Secure and Private 

Therapist billing software providers prioritize patient privacy and security. They ensure their software is HIPAA compliant and is regularly updated on patient privacy standards and guidelines. 

Organizational Tools 

Billing software helps you keep all your billing information in one location so you can organize and search payment data quickly and easily. 

Best Therapist Billing Software for 2024 

There are many therapist billing software options available, but finding the right fit is crucial for your therapy practice. The best solutions have features to help streamline everything from scheduling appointments to handling insurance claims. 

Here are some of the top picks for 2024, based on user feedback and expert reviews: 

1. TheraNest 

TheraNest makes mental health practices more efficient. It’s perfect for therapists, psychologists, and counselors. 

Key Features Include:

• Patient portal: facilitates communication and transparency for patients, from intake forms to secure messages 
• Telehealth: allows practices to offer online therapy sessions for increased flexibility and patient access 
• Appointment alerts: reduces no-shows with automated patient reminders 
• HIPAA compliance: all patient data and records are stored and transmitted in compliance with HIPAA  

RELATED ARTICLE: Intake Forms for Therapists: Using Digital Technology for Better Results 

Integration 

Integrates with electronic health records (EHR) and other management tools for a smoother workflow. 

Pricing 

Starts at $39 per month for up to 30 active patients. Prices vary per patient increase. 

Pros 

• User-friendly interface 
• Comprehensive practice management features 

Cons 

• Limited trial period 
• Some features only available in higher-tier plans 

2. PracticeSuite 

PracticeSuite is a reliable option with a more than 15-year history of streamlining therapy practice management. 

Key Features Include:

• Practice management: integrates scheduling, billing, and documentation in one solution 
• Multi-specialty support: compatible with over 61 therapy specialties 
• Telehealth: allows therapists to conduct remote consultations easily. 
• Patient communications: engage with patients through group messaging. 

Integration 

Offers some third-party integrations, enhancing workflow. 

Pricing 

Contact PracticeSuite for details. 

Pros 

• Comprehensive solution for diverse therapy needs 
• Effective patient engagement tools 

Cons 

• Limited report customization 
• Workflows may seem overly complex 

3. CounSol.com 

CounSol.com provides therapists with a personalized billing solution emphasizing exceptional customer service. 

Key Features Include:

• Personal account manager: provides dedicated support for each user 
• Online sessions: offers secure, HIPAA-compliant virtual therapy options 
• Billing and invoicing: streamlines financial processes 
• Intuitive dashboard: practice management from a centralized location. 

Integration 

Some EHR integration with essential functionalities for practice management. 

Pricing 

Standard Plan: $69.95 per month, Premium Plans: up to $89.95 per month 

Pros 

• Excellent personalized customer support 
• Built-in telehealth capabilities 

Cons 

• Limited EHR integration 
• More complex pricing structure 

4. Power Diary 

Power Diary simplifies practice management for mental health professionals, offering purpose-built features tailored to their needs. 

Key Features Include 

• Appointment management: customizable color-coded calendar system 
• Clinical notes: access to a library of note templates. 
• SMS and email communication: automated reminders and confirmations 
• Telehealth: offers a secure platform for virtual consultations 

Integration 

Limited to Xero for invoicing, which might not suit all accounting needs. 

Pricing 

Ranges from $19 to $49 per month 

Pros 

• Extensive customization options for scheduling 
• Robust patient communication features  

Cons 

• Short trial period might not be enough to explore all features 
• Dependent on internet connectivity for optimal performance 

How to Start Choosing the Best Billing Software for Your Therapy Practice Right Now 

Even with an understanding of therapist billing software features, choosing the right option for your therapy practice can be intimidating. To set a positive course of action, start with some basics. 

Here are some steps to help you arrive at the best solution: 

List Your Needs.  

Consider what your practice really needs. Do you need to handle many insurance claims? Do you want to offer online appointments? List everything you need the software to accomplish and any added features that would be helpful. 

Determine Your Budget.  

Calculate how much you can spend on billing software. Remember, sometimes paying a bit more can get you a lot of valuable added features, so weigh the cost against software performance and the savings it allows your practice. 

Talk to Your Team.  

If you have other staff and therapists using the software, ask them what they need. They might have specific requests or awareness of problems that hadn’t occurred to you. 

List Your Top Contenders. 

After you know what you need and any budgetary constraints you may have, look for software that fits both. Create a list of the top three or four most appealing options. 

Try Before You Buy.  

Many therapist billing software options offer free trials or demos. Take advantage of these offers to test the software in a real-world capacity and determine whether it is a good fit for your practice. 

Read Reviews.  

Searching online to see what other therapists say about different software solutions can show you how the software functions over time in other practices. GetApp is a useful resource for searching and reading such reviews.